PSC Department Business Office

General Business Services

Copiers

There are four copiers available for use in the department. The Copiers are located on the 5th floor of Pharmacy Hall and on the 5th and 6th floors of HSF II. All faculty  and staff are issued copier codes for access to the copier machines by Alvania Scott.

Maintenance issues and repair problems for copiers located in HSFII please contact Alvania Scott and in Pharmacy Hall please contact Trudy Robinson. Please be considerate and report problems immediately.

Copier paper is available. Please see staff in the Business Office.

Faxing

The departmental fax numbers are (410) 706-0346 PH / (410) 706-5017 HSF II. Fax machines are located on the 5th floors of Pharmacy Hall and HSF II for use by PSC faculty, postdocs, graduate students, and staff only.

Human Resources

Keys

Key Requests can be obtained from Yelena Kovalets in the Business Office (HSF II 536). Generally, turn around on duplicate keys takes a week and a half.

Parking for Guests

Arrangements for visitor parking can be made in the Baltimore Grand Garage at 5 North Paca Street. Parking can be validated by Ruth McLean(6-5097) in the Business Office. The visitor host must provide the business office with the visitors name and funidng source. Directions to Campus >

Employees may contact Rebecca Grauel-Jones (410.706.3468) in the Dean's Office to request employee parking.

Shipping

Federal Express handles the shipping needs for the Department of Pharmaceutical Sciences. Contact Trudy Robinison for supplies in PH and in HSF II supplies are located next to the Fax machine on the 5th floor. The department has a scheduled pickup from both buildings 4:30 p.m. daily. For user convenience, shippers can use FedEx Online, a fast, convenient, and easy way to ship your packages. If you are interested in shipping online, please contact the business office (6-8168) for details.

All FedEx shipments are the responsibility of the shipper. PSC Business Office will not be responsible for shipments or payment unless prior approval is received. All airbill information must be filled out completely and correctly, including  eUMB account information for internal billing purposes. Copies must be submitted to the Business Office for billing purposes.

  • NO Personal Use Is Permitted.

Service Directory

This page provides in alphabetical an list of services offered by the PSC Business office. Please scroll down to locate the desired service and the necessary contract information.

Telecommunication

Telecommunication requests must be administered and coordinated through the Business Office. All phone service and repair request should be submitted to Yelena Kovalets

Travel

1. COMPLETING A PSC TRAVEL REQUEST FORM PRIOR TO TRAVEL:

Two weeks prior to travel you will need to complete a PSC TRAVEL REQUEST

FORM which can be found under PSC Forms. http://www2.pharmacy.umaryland.edu/psc/forms/    

What needs to be on this form for it to be processed, if any of the below items are missing from the form it will be returned and all expenses will not be reimbursed:

  • Date completed (4/20/08)
  • Name of traveler (Halle Berry)
  • Purpose of trip (Presentation at AAPS)
  • Destination (leaving from Bronx, NY to Baltimore, MD)
  • Means of transportation (train, bus, plane or auto)
  • Actual dates of official business travel (5/10/08 - 5/15/08)
  • Date of departure (5/10/08)
  • Date of return (5/15/08)
  • Estimated expenses for transportation ($545.00 for plane ticket)
  • Hotel room rate per night ($125 x 4 = $500)
  • Meals per diem ($41 x 4 = $164)
  • Registration fee (AAPS $250) [if not attending a conference write n/a]
  • Other expenses e.g. taxi, tolls, parking, etc. ($50 for taxi)
  • Total estimated expenses ($1,509)
  • Project ID# is the information that tells the accounting office specifically which account to charge the expenses to. (Grollman project id# 00112341)
  • Advisor/Supervisor signature is Required.  This is the individual's supervisor e.g. John Smith's lab manager is Ron who supervises Halle.  Ron signs here.
  • Authorized by: This is where John Smith the PI for project ID signs.

Please note:

  • Pre-approval is required for all out-of-state and foreign travel by university policy.
  • Authorized signature and account number must be included for billing expenses. If
  • not, the form will be returned.
  • The information provided on the PSC TRAVEL REQUEST FORM is the information required for the University OUT-OF-STATE TRAVEL REQUEST FORM.
  • The PSC TRAVEL REQUEST FORM needs to be on file when you are ready to submit a PSC TRAVEL EXPENSE
  • STATEMENT for reimbursement. Failure to submit a Travel Request FORM will
  • DELAY reimbursement processing.
  • All students need to get their faculty advisor to approve/sign the travel request before submitting to PSC Business Office.  
  • Reminders: On pre-paid airline tickets, the University will reimburse prior to travel
  • if purchase is made with a credit card.
  • Federal regulations require travel on U.S. flag carriers at coach rates.

2. COMPLETING A PSC TRAVEL EXPENSE STATEMENT UPON RETURN:

Upon return from your trip, submit original receipts with the PSC TRAVEL EXPENSE STATEMENT for all costs for which you expect to be reimbursed.

Claiming reimbursements on items you cannot provide a receipt, you may not get a refund for that item. Please keep in mind that we need original receipts.

Please visit the UMB Travel website for more information. http://www.fincsvc.umaryland.edu/travel/    

Keep in mind that following expenses will not be reimbursed under any circumstances.

  • Alcoholic beverages.
  • Fines.
  • Hostess gifts.
  • Lost or stolen tickets, cash or property.
  • Additional flight insurance premiums.
  • Costs incurred by unreasonable failure to cancel transportation or hotel reservations.
  • Expenses not directly related to, or necessary for, the purpose of University travel.
  • Spousal expense.