Event Planning Policies and Procedures

Marketing and Communications

The School of Pharmacy hosts or participates in numerous special events each year. These special events help strengthen relationships with the many internal and external audiences we serve. Every event, regardless of its purpose, size, and scope, impacts our image. Below is a statement of Policies and Procedures for dealing with special events that will clarify how the Dean’s Office can better support these important functions. A Checklist outlining the details that need to be considered for each event has also been developed to make your event even more successful.

Policies and Procedures

All events organized by student groups, departments, and the Dean's office involve extensive logistical arrangements, and, by their very nature are likely to attract attention to the School.

Examples include:

School Staff Appreciation Event
School Named Lectures (Balassone, DuMez, Pumpian and Grollman)
White Coat Ceremony
Convocation
Graduation Banquet
Student Research Day
School Holiday Party
Faculty Retreats
Special Events such as the Pharmacy Hall Addition Groundbreaking ceremony
Diabetic Halloween

Each event must have an identified Owner who has overall responsibility for all aspects of the event, and a Meeting Planner to handle logistical details. The Meeting Planner is responsible for coordinating the event date with Mimi Wasti, the School Events Coordinator, to ensure there are no scheduling conflicts.

Owners of major School-wide events will be appointed or approved by the Dean or her designee, and Meeting Planners by the owners. In the case of annual events, these appointments will be made prior to the beginning of each academic year (ideally in July), in consultation with the department chairs. Proposals for special school wide events should occur with as much lead time as possible to permit appropriate planning.

Please visit the room request form online to reserve a room for your event. Once a date and room have been determined, please submit information on your event to the campus events calendar. This will place your event on the School of Pharmacy online calendar and, when appropriate, place it on the UMB online calendar.

The School Events Coordinator is available to assist owners and meeting planners with events. If you have questions or would like assistance with such things as identifying venues, reviewing logistical plans, or finding information, do not hesitate to ask, but do so as early in the process as possible. Last minute requests may be difficult or impossible to fulfill.